Job Function: product-project-management
- Administer the Project’s GUC portfolio.
- Collaborate with the Tetra Tech Home Office Contracts, Grants, and Procurement Manager (HO CGPM) to tailor grant templates to the project context
- Ensure compliance with Tetra Tech ARD and USAID GUC management policies and procedures.
- Coordinate with the project team for annual planning to ensure the grant program technical objectives are clearly defined and estimated timelines for solicitations are appropriate.
- Build the capacity of staff and grantees in GUC management; train staff in use of the manual and templates.
- Define and administer the grant solicitation (RFAs/APSs) and selection processes in collaboration with technical staff and in accordance to Tetra Tech ARD’s and USAID’s procedures and policies.
- Convene and facilitate Review and Evaluation Committee (REC) sessions; documenting discussions and determination of successful applicants. Ensure there are no conflicts of interest between the REC members and the grantee. Notify applicants of their results.
- Oversee all pre-award due diligence requirements including the pre-award survey and cost analysis of the budget. Coordinate closely with the technical manager on technical and financial negotiations, as well as the Monitoring, Evaluation & Learning (MEL) Specialist on identifying GFRA indicators that will be achieved. Ensure all required USAID certifications are signed, excluded parties database searches are on file, and DUNS registrations are complete in accordance with the Grant Manual.
- Prepare grant award and modification packages in accordance with Tetra Tech ARD and USAID grants management policies and procedures (as defined in the grants manual).
- Monitor and manage grant finances in coordination with the DAF and their team; ensure timely payment to grantees, monitor total grant funds prepare accurate projections and financial reports.
- Ensure all grant-related documents (i.e., solicitations, grant agreements, competitive review processes, grantee reports) meet USAID’s and Tetra Tech ARD quality standards.
- Support relevant technical staff in their review and approval of technical deliverables and corresponding payments. If deliverables aren’t satisfactory, work with the technical staff to improve grantee performance and deliverables prior to making payment.
- Conduct site visits to potential and existing grantees as needed; serve as a grantee resource on questions pertaining to performance, compliance with regulations, and reporting. Provide capacity building support to grantees and facilitate similar support from technical and MEL teams to help build the overall capacity of grantees.
- Where necessary, develop training materials to train other project staff on grant management practices.
- In coordination with the MEL Specialist, ensure adequate information collection and reporting on grant outcomes and relevant AMELP indicators; prepare and submit quarterly updates, and submit grantee final reports to the Tetra Tech Home Office for reporting to the Development Experience Clearinghouse (DEC) and submitting datasets to the Data Development Library (DDL), as required.
- In collaboration with the HO CGP Manager, support the development of an Information Management System that is responsive to the grant program for storing documentation and facilitating work-flow processes.
- Work closely with HO CGPM on any updates/revisions to the USAID-approved grant manual; streamline grant manual procedures as necessary and train project staff on new systems.
- Closeout grants in accordance with the grant manual procedures and policies.
- Perform other duties as assigned to support Project objectives.
Qualifications (Minimum Requirements)
- University degree in finance, accounting, business administration, economics, development, or similar field.
- Minimum of five (5) years’ experience in a similar position.
- Previous experience managing grants under contract for USAID- financed projects strongly preferred.
- Strong communicator – both verbally and in writing. Excellent interpersonal skills. Able to work effectively with diverse actors
- (e.g. project’s technical team, project leadership, supervises, grantees, home office, and USAID). Strong organizational skills, cultural sensitivity, integrity, diplomacy, and willingness to listen and demonstrate respect to others. Ability to work effectively in a fast-paced, stressful environment. Flexible, willing to perform other duties to help accomplish project goals, and complete tasks on a timely basis.
- Professional level English – both written and spoken.